Executive Assistant

Company Description The Dutch-Serbian Business Association (DSBA) is a community of companies and professionals focused on strengthening business ties between the Netherlands and Serbia. DSBA serves as a bridge by connecting members with local institutions, partners, and opportunities that support growth and positive impact. The association offers a platform for dialogue, advocacy, and collaboration within the wider business community. Through its activities, DSBA helps ensure that members’ interests are represented and their voices are heard in key economic and policy discussions.

Role Description The Executive Assistant is a full-time, on-site role based in Belgrade, supporting the leadership of the Dutch-Serbian Business Association in daily operations. This role includes managing calendars, scheduling meetings, organizing events, and coordinating communication between members, partners, and institutions. The Executive Assistant will prepare and maintain documentation, draft correspondence, handle expense reports, and support travel arrangements. The position also involves maintaining office organization, assisting with member outreach, and providing timely administrative support to ensure smooth functioning of the association’s activities.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Experience with Administrative Assistance and document management, ensuring accurate records and efficient workflows.
• Ability to prepare and process Expense Reports and basic financial or office-related documentation.
• Excellent Communication skills in written and spoken English; knowledge of Serbian and/or Dutch is an advantage.
• High level of organization, attention to detail, and ability to prioritize multiple tasks in a dynamic environment.
• Proficiency with office software and collaboration tools (e.g., MS Office, email, online calendars, video conferencing platforms).
• Professional, service-oriented mindset and ability to work effectively with diverse stakeholders.
• Relevant post-secondary education in business, administration, or a related field preferred; prior experience in an executive support role is highly beneficial.

Key Responsibilities:

1. Administrative Support

• Oversee office administration, document management, official correspondence, and basic financial records/invoicing.
• Serve as the primary administrative point of contact for organizational matters.
• Organize and schedule board meetings, write Agendas and Meeting minutes.

2. Member Engagement

• Act as the welcoming, primary point of contact for prospective and existing DSBA members.
• Lead the onboarding process for new members, ensuring a seamless introduction to the network.
• Maintain and update member CRM databases, tracking renewals, inquiries, and engagement levels.
• Build strong relationships with member representatives to foster an active, supportive community.

3. Event Management

• Plan, organize, and execute DSBA events, including networking receptions, business breakfasts, webinars, and annual assemblies.
• Coordinate joint events with other companies/chambers/CEBAC.
• Oversee end-to-end event logistics: venue sourcing, catering, vendor management, guest registration, and on-site management.
• Collect participant feedback and produce post-event evaluation reports to continuously refine event quality.

4. Communications & Marketing

• Manage DSBA’s digital presence, including social media channels and website content.
• Promote member achievements and foster active online discussions within the network.

5. Strategic Projects

• Collaborate with board members to advance strategic initiatives and key organizational goals.
• Help implement DSBA's CSR and ESG initiatives.

Izvor: https://www.linkedin.com/jobs/view/4481429812/

Nivo: mid level