VIP Travel Specialist

About the Company

Our client is a specialized travel management company supporting major music tours, film productions, television shows, and commercial shoots worldwide .

The team coordinates hotel, air, and ground travel for production crews, talent, and creative teams working across multiple cities and demanding schedules.

Unlike traditional corporate or leisure travel roles, this position focuses heavily on hotel strategy, group logistics, and production coordination .

About the Role

We’re looking for a VIP Travel Specialist with a strong hotel operations background to manage hotel and travel logistics for fast-moving production teams.

This role is ideal for someone who understands how hotels operate — including inventory, group blocks, guest expectations, reservations, and front-office operations — and wants to apply that experience across multiple hotels and destinations.

Rather than managing a single property, you’ll coordinate accommodations and travel logistics for production teams and talent across different cities.

Key Responsibilities

Hotel Sourcing & Coordination

• Source and secure hotel inventory for production teams.
• Assist with structuring and managing group room blocks.
• Monitor cut-off dates, rooming lists, and reservation changes.
• Align hotel placements with production schedules and shoot locations.
• Navigate high-demand markets and limited hotel availability.

Hotel Communication & Negotiation

• Work directly with hotel sales teams and front-office leadership.
• Negotiate competitive rates and concessions.
• Secure upgrades and special accommodations when possible.
• Build and maintain strong working relationships with hotel partners.

Production Travel Logistics

• Coordinate ground transportation for crews and talent.
• Manage last-minute travel and accommodation adjustments.
• Resolve logistical issues quickly and professionally.
• Maintain accurate documentation and billing records.

Required Experience

We’re specifically looking for candidates with hotel supervisory or managerial operations experience , such as:

• Front Office
• Guest Services
• Reservations
• Hotel Management
• Hospitality Operations

You should also have experience with:

• Managing group reservations or room blocks.
• Handling guest escalations and service recovery.
• Working in high-demand, fast-moving operational environments.
• Coordinating with hotel leadership and sales teams.

A Bachelor’s degree is required.

Preferred Experience

• Hotel sales experience.
• Group reservations experience.
• Experience supporting entertainment, production, or VIP clients.
• Hospitality management degree.
• Experience coordinating complex travel or accommodation requirements.

Ideal Candidate

You’ll thrive in this role if you are:

• Calm and effective under pressure.
• Highly organized and detail-oriented.
• A strong communicator.
• Comfortable solving problems quickly.
• Able to manage multiple moving parts and changing priorities simultaneously.
• Confident communicating with hotels, suppliers, production teams, and VIP travelers.

Why Join?

• Work behind the scenes of major music tours, films, television productions, and commercial shoots .
• Gain exposure to complex international travel and production logistics.
• Work with an experienced international travel team.
• Opportunities for professional growth and increased responsibility.
• Occasional industry travel perks may be available.

Employment Type: Full-Time

Compensation: $1,400–$1,800/month

Izvor: https://www.linkedin.com/jobs/view/4470117931/

Nivo: senior